Musical works registration

HOW TO REGISTER

i. Original works

The work registration Form “Modello 112” must be filled in each part for every single work, together with the musical score and lyrics (if any). In case of electronic or concrete music, it is possible to deposit the record.

Member’s names and their specific roles must results from the score and the lyrics.

Briefly: what do I need to register an original musical work at the Music Division?

  • The work registration form “Modello 112”;
  • the musical score (at least the melody transcription) and lyrics (if any); in case of electronic or concrete music, the record including all creators’ names;
  • Dichiarazione Liberatoria” form must be filled in for musical works including non-SIAE members.Sub-published foreign works

ii. Sub-published foreign works have to be registered by SIAE publishers with the work registration form 112 or through the online registration procedure in the Authors and Publishers Portal.

iii. Arrangements of public domain works

It is possible to register arrangements of existing public domain works. In addition to the work registration form “Modello 112”, the music scores (both the arrangement and the original works shall be included) together with a brief report concerning the content of the creative arrangement using form “Modello 150”.  The Music Division’s Arrangements Committee will review the documentation. An administration fee of €12,40 + VAT 22% is necessary.

iv. Arrangements of existing (original) works (not public domain)

It is possible to register arrangements of preexisting non-public domain works upon agreement with the rightholders of the existing work.

The work registration form “Modello 112” shall include, in addition to the arrangers, all the original rightholders; the music scores (both the arrangement and the original works shall be included) together with a brief report concerning the content of the creative arrangement using form “Modello n.150/B” and “Dichiarazione di consenso all’elaborazione” where original rightholders authorize the arrangement. 

v. Italian version of foreign work lyrics

a. Sub-published works

The work registration form “Modello 112”, together with copy the Italian lyrics;

b. Non sub-published works

The work registration form “Modello 112”, together with an authorization signed by the original work’s rightholders.

Original work with lyrics from existing literary/poetic work: The work registration form “Modello 112”, together with an authorization signed by the literary/poetic work rightholders, if not SIAE members.

Briefly: what do you need to register an arrangement of an existing musical work in SIAE?

To register an arrangement of a public domain work you need:

  • the work registration form “Modello 112”, including rightholders names of both works;
  • lyrics and musical score of the arrangement, with all creators’ names;
  • lyrics and musical score of the original work;
  • musical/technical report concerning the creative arrangement, using form “Modello 150”;
  • administration fee receipt.

To register an arrangement of an original work (not public domain) you need:

  • the work registration form “Modello 112”, including rightholders names of both works;
  • lyrics and musical score of the arrangement, with all creators’ names;
  • “Dichiarazione di consenso all’elaborazione” form where original rightholders authorize the arrangement;
  • musical/technical report concerning the creative arrangement, using form “Modello 150”/B. 

 

 

For each musical work you want to register, you need to fill in the work registration form “Modello 112”.

Caution: the work registration form, duly signed by all SIAE members who created the musical work, must be sent in original copy. Publisher’s stamp, in addition to its signature, is also requested.

Registration forms sent by email will not be accepted.

Members assume full responsibility, to all effects, as to what is being declared in the work registration form “Modello 112”.

Please follow the instructions below:

Title: members can not register works with a title previously used or works with a title used by a homonym.

SIAE will ask title’s amendment in case of confusion with other existing works.

Alternative title/excerpts titles – complete these fields in the following cases:

  • the work is also used with a different title from the one indicated in the title field.
  • the excerpts can be independently used/licensed (opera, musical, chamber music, classic music etc.).

Original version title /public domain original title – complete these fields in the following cases:

  • foreign work’s registration with italian lyrics;
  • musical arrangement of a public domain work.

Musical genre: please select a genre in the following list.

Duration: please indicate the musical work duration.

Names: indicate all creators complete names (or SIAE pseudonym, if any) specifying whether they are composers, authors, arrangers or publishers. SIAE membership number or IPI/CAE number is required for each SIAE member; IPI/CAE number (or name of the foreign Society of Authors) is also requested for any foreign society creator/publisher member.

IPI/CAE numbers can be checked using the work registration guided compilation available in the Authors and Publishers Portal.

Non members: indicate all non members names, roles and shares and fill in the “Dichiarazione Liberatoria”, duly signed by all SIAE members.

Shares: The acronym DEM (musical performing rights) indicates the share related to the public performance right; the share is expressed in 24th. The acronym DRM (musical mechanical rights) indicates the shares related to the reproduction rights of the work through CD or DVD; the share is expressed in percentage. Verify if the shares sum is 24/24 for DEM and 100% for DRM Shares are agreed between rightholders. Please follow the "Instructions and warnings" and the "Shares assignment rules”.

Territory: indicate if the distribution key is effective worldwide or in specific territories. The work’s distribution key may include different creators/publishers/shares depending on the territory; in this case, fill in a work registration form for each territory. Where territory information is not provided, the distribution key will be considered valid worldwide.

Signatures: all SIAE members must sign the work registration form “Modello 112”. Non members’ signature is not required. Publisher’s stamp, in addition to its signature, is also requested.

Registration receipt: fill in the receipt in order to receive the SIAE work number. Please verify the work status through the Authors and Publishers Portal.

The work registration form “Modello 112”, together with musical score and lyrics, can be sent by mail (A/R preferred) to SIAE, Divisione Musica, Ufficio Documentazione – Viale della Letteratura, 30 – 00144 Rome.

Work registrations can be personally made c/o the Author Office – Direzione Generale, Divisione Musica in Roma – Viale della Letteratura, 30 (Monday to Friday 9.15-13.15 – Monday and Thursday 15.00-16.30) or c/o the following Authors Offices: Bari, Bologna, Bolzano, Cagliari, Genoa, Milan, Naples, Palermo and Rome.

Title: in case the rightful claimants would like to amend the works’ title, they will need to submit a new declaration form 112, specifying that it is a replacement depositing, and including in the space provided the relevant information of the previous deposit (code and title of the work); alternatively, a specific "Title Variation Declaration (MUS-DOC-VT-01)", form, signed by all the rightful claimants can be provided. It is possible to add an alternative title by just sending a signed written communication by all the rightful SIAE members or principals claimants.

Publications: also in case of amendments of the publishing information of the work for the entry among the rights’ owners of one or more publishers, a new declaration form needs to be submitted, with reference to the previous depositing. In case of a publisher’s withdrawal, a declaration of withdrawal of the publishing ownership by the outgoing publisher or the transfer or sale deed of the work.

Composers and Authors: the integration of new authors in relation to the first deposit of the work can be accepted only if justified by the amendments made to the work itself, appearing from the new sample. A "New and Creative Contribution Declaration (MUS-DOC-NAP-01)" integrated with the new declaration and the amended work sample must be submitted. But it is not possible to delete one or more authors from the original work declaration.

Work sample (music or lyrics): the rightful claimants of a work, should they wish so, can amend the sample of the work (music or lyrics) already deposited with SIAE, prior consent of all the concerned parties. You can do so by sending the new score and/or the new lyrics with a letter signed by all the rightful claimants, referring to the deposited information (title and work code). In case the amendments have been made by the new authors in relation to the previous depositing of the work, a new deposit must be submitted through Form 112 (see previous paragraph). If the variation consists of a translation of the lyrics in a different language (including dialects), a new declaration form must be deposited (Form 112) mentioning the adaptor and enclosing the sample of the translated text. The adaptor will receive a share as sub-author (SA).

Shares: In this case a new declaration Form 112 must be submitted by specifying that it is a replacing depositing.

In order to transfer the complete repertoire from a publishing company to another, you need to contact The Documentation Office for the Music Division and submit the following documentation:

- A registered transfer deed drew up by a written agreement or a public act.

The transfer deed has to contain the exact transfer date of the rights, the transferee Publishing Company name and the transferred repertoire.

It will be considered effective from the 1st or 2nd semester of the year, while if this information is missing, the Office will consider the semester of the liquidation phase as the effective period, and they will attribute the proportional shares, if applicable, to the transferee.

In absence of a written agreement, as mentioned above, the appropriate documentation certifying the correspondence among the transferring Publishing Company and the transferee one with explicit intentions of transferring and buying the repertoire, the effective semester, the price agreed and every other element referring to the transfer must be submitted. In case the transferring company is in a liquidation phase, then the registered transfer deed must be signed only by the liquidator.

- Meeting minutes containing the conferring of power to make the transfer to the administrator in office (in case the publishing company is a share capital company).The above mentioned deeds, in plain paper, can be produced in original copy or replaced by certified copies.

- A copy of the receipt that proves the payment made to SIAE by the transferring the Publishing Company for the amount of € 472,87 (€ 387,60 + VAT at 22%) for the transferring costs of the complete repertoire, with reason for payment:

“COSTI DI ISTRUTTORIA PER CESSIONE TOTALE DI REPERTORIO MUSICALE” (COSTS FOR THE PRELIMINARY EXAMINATION OF THE REQUEST OF TOTAL TRANSFER OF A MUSICAL REPERTOIRE)

The payment can be made by the transferor’s company to the following:

C/c postale n.84294008 
intestato a SIAE – DIVISIONE MUSICA 
Viale della Letteratura , 30 – 00144 Roma

Or to the following bank account and methods:

Conto Corrente Postale SIAE – IBAN: IT 47 M 07601 03200 000084294008
Conto Corrente Bancario
Intesa San Paolo S.p.A.  – Filiale di Roma 
V.le dell’Arte, 21 – 00144 Roma
IBAN: IT 97 O 03069 03390 000103113045

- In case the transferor’s Publishing Company intends to continue the activity and keep the registration, they have to express it clearly by sending a communication to the Members and Principal Service, also by declaring new works. If no communication is given, SIAE will delete the transferor’s Publishing Company registration.

- Nevertheless, the purchase of a company’s fund, as sole proprietorship whose owner is a SIAE member or principal as music publisher, does not constitute a title for the membership as new owner of the company itself. The new owner can receive the membership as music publisher once all the requirements are met.

Please note that in case the financial declarement of the transferor’s Publishing Company certified negative figures for benefited advanced payments or for previous charges for wrong allocated rights – in accordance with Art. 35, paragraph 4 of D.P.R. n. 633 of the 26.10.72 and subsequent updates – the company will have to define the indebtedness position with the Accounting Office of the Music Division beforehand, by issuing a credit note and at the same time the refund of the added tax and VAT. The same applies to any debt, if that’s the case, related to the payment of SIAE membership subscriptions by the transferor’s Publishing Company. Eventually, also circumstances concerning transfers and foreclosures of incomes, accounting commitments toward third parties or existing disciplinary measures represent impeding reasons for the complete transfer of the musical repertoire.